Information Counters:
Several information counters shall be functioning at the entrance as well as inside the pavilions to support the visitors with information .
Publishers prize:
P ublishers, whose contributions were found to be honoured, are selected and felicitated every year under the patronage and presence of His Highness The Ruler of Sharjah.
UAE Book Prize:
The Best UAE Book prize of the year shall be announced and given away during the book fair.
Associated Cultural Activities:
Children's programme: Daily programme in co-ordination with the Children's Cultural Centres in Sharjah.
General cultural programme : Daily programme in co-ordination with the Cultural Directorate (Dept of Culture & Information).
Specialised programme : In accordance with programmes prepared by the Organizing Committee of the Sharjah Book Fair.
All these activities are during the evenings only (from 1 7 : 0 0 hrs to 22:00 hrs) .
Participation:
. · Applicant should fill & submit the form to the Organizing Committee before the 1 st of June. Applications shall be dealt on first-come-first-basis due to shortage of space. Fee shall be collected only upon approval. ( Fee structure is given).
. · Agency forms from the publishers, verified and confirmed by the agent should be submitted before the 1 st of July.
. · Only such titles that are published after the year 2003 and passed by the UAE censorship are allowed to take part .
. · Forged editions are strictly not allowed and no title should contradict with the doctrine and the accepted principles of the UAE. Such titles shall be confiscated and they are non-returnable. Violators shall also be penalized.
. · Participants should send a list of titles showing the name, author, subject, published year and price in original currency, to the Organizing Committee before the 1 st of September.
. · Participants should submit book-lists and samples of their titles , for censorship purpose, before the 1 st of September.
. · Participants are not allowed to lease or exchange the allotted space.
. · Exhibitors shall be held responsible for any damage effected to their stands and are liable to compensate the damage as decided by the Organizers.
. · The Organizing Committee may cancel the participation of any participant at any stage, without giving reasons and in such cases the participant will be fully responsible for the consequences and loss es .
. · Signing the participation form by the person in-charge of the participant will be considered as acceptance of all book fair terms and conditions. Participants are expected to strictly abide by the terms & conditions.
. · Payments are to be made through cheques or DDs drawn in the name of "The Department of Culture & Information, Sharjah".
Authorizations:
A publisher can authorize another p articipant as its representative at the fair. The prescribed form should be filled , signed and forwarded by the publisher to the Organizing Committee to reach before the 1 st of July . Such authorizations shall be valid only for the current session of the book fair. The authorized agent can not transfer the authorization to another agent.
The Organizing Committee may reject any authorization s without giving reasons.
Representatives:
A direct foreign participant is eligible for entry visas for their representatives for the F air against a fee of Dhs.130/- per visa . In order to avail this facility, send us the filled representative form along with the passport copy and 2 photos before 15 th August.
ID cards shall be supplied free-of-charge for the representatives, in advance. Wearing the ID cards by the representatives during the fair hours is mandatory.
Hotel bookings :
Participants can make room reservations directly with the hotel (refer the representative form for the listing). As the occupancy in Sharjah hotels during December is usually very high, reservations should be done well in advance. Some hotels demand credit card details as guarantee for confirming reservation.
Pricing & Selling
. · Prices of the titles sold at the SWBF are controlled by the Book Fair Organizing Committee.
. · A minimum discount of 25% from the published fair is obligatory.
. · Conversion rates for all major currencies shall be fixed and circulated by the Organizers .
. · All books displayed in the fair should carry price stickers in UAE Dirham s according to the currency conversion rates fixed by the Organizers. Price stickers are supplied by the Organizers free-of-charge. The price on the cover should tally with the price listed the book fair catalogue . (In case of contradiction, the price which is lower shall be appli cable. )
. · Participants are expected to adhere to the agency rules of the fair. Selling unauthorized titles is illegal.
Air-Freight:
. · Samples for censorship should be sent during May-July and should be addressed to the Organizing Committee.
. · All shipments are to be sent strictly to Sharjah airport only.
. · Organizing Committee will clear and transport the shipments from the airport against a fee of Dhs.150/- for the first 100 boxes. Dhs.150/- shall be charged for each additional 50 boxes .
. · A copy of the Air Way Bill and a copy of the invoice & packing list should be sent to the Organizing Committee.
. · Exhibition shipments should reach us 10-15 days before the bookfair. Dhs.200/- per shipment shall be charged thereafter.
. · As the shipper shall be responsible for any damage or loss occurred during the shipping process, he should make sure that the material is well packed and insured.
. · The Organizing Committee will not be responsible for storage or return of the books after the fair.
The Organizing Committee will not be responsible for such shipments that are:
(a) arrived without notification to the Organizing committee, (b) arrived in airport other than Sharjah airport,
(c) addressed to a different consignee, (d)arrived with wrong / incomplete address, (e)arrived later than the prescribed dates,
(f) arrived by land or sea.
Exhibition area
. · Exhibitors will be given 2 days time to organize their stalls before the inauguration and two days to remove after the exhibition.
. · The Organizer has the right to reallocate stands that are not yet occupied by 1 PM on the day before the inauguration date and no reimbursement of stand rental fees is applicable whatsoever.
. · Stands must be occupied by the representatives 30 minutes prior to the scheduled time.
. · Exhibitors should not make promotional announcements or stick bill s at their stand or pavilion without written permission from the Organizers.
. · On the final day of the exhibition, exhibitors are expected to be present at their respective stands at least till 9:00 PM .
Rules, violations and penalties
Participants are expected to be fully understood the rules and regulations of the book fair . Violations of any of the rules will invite strict actions from the Organizing Committee. Following are the steps of actions to be taken:
(a) A warning notice for first time offence. (b) C losing of the violator's stand for a day for 2 nd violation. (C) C losing of the violator's stand for the whole fair, in case of a 3rd violation.
Depending on the seriousness of the violation the Organizing Committee may take further actions such as debarring the exhibitor from Sharjah World Book Fair for the next 2 years or for ever. If found necessary, all concerned local and international bodies shall also be notified.
Organizer's Address
The Organizing Committee, Sharjah World Book Fair,
P O Box: 5119, Sharjah , United Arab Emirates .
Tel :009716- 5673139 / 5 67 1116, Fax:009716- 5 660 535 / 5 6 62126
e-mail: shjbookfair@sdci.gov.ae
Website: http://www.swbf.gov.ae |
